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Fleet maintenance spreadsheet vs software
A spreadsheet records what happened. Maintenance software adds value when the team also needs upcoming-service reminders, asset-linked history, work orders, parts, cost and downtime in the same workflow.
When a spreadsheet works well
- ✓Simple service and date log
- ✓Manual tracking of a few intervals
- ✓Flexible custom columns
- ✓Low maintenance event frequency
When software adds more value
- ✓Mileage, engine-hour or calendar reminders
- ✓Complete asset service history
- ✓Work orders and assignees
- ✓Cost, parts and downtime tracking
- ✓Upcoming service view without manually reviewing rows
Signs the process is outgrowing spreadsheets
The team relies on manual filters to find due service
Engine-hour readings live in a separate file
Lifetime maintenance cost is difficult to reconstruct
Work orders and evidence live outside the spreadsheet
Repeat failures are hard to identify
How to migrate without disrupting operations
- 1
Clean asset records and current meter readings
- 2
Record the last known service
- 3
Define preventive intervals by asset
- 4
Migrate meaningful history rather than every old field
- 5
Record new service directly in the system going forward
FlotaMaq
Fleet and equipment maintenance software
Schedule preventive and corrective maintenance by mileage, engine hours or calendar with history, cost and downtime tracking.
Related guides
FAQ
Can a spreadsheet still handle preventive maintenance?
Yes for simple operations if someone keeps it current and reviews due service. Software reduces that manual work as intervals, assets and users multiply.
How should engine-hour equipment be handled?
Keep current engine hours as an asset meter and schedule maintenance against the intervals appropriate for that machine.
Keep exploring FlotaMaq
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